admin.

• Providing administrative support to the Media City Contract.
• Interfacing with multiple internal and external stakeholders.
• Supporting the account management team.
• Managing the process for administering attendance, sickness, absences, and annual leave.
• Administering the system for the recruitment of new staff.
• Administering the onboarding and vetting process for new starters, temporary workers, and subcontractors.
• Supporting the administration of payroll, medical certificates, and starter and leaver information.
• Administering the SHEQ process and system.
• Attending and administering KPI/SLA performance meetings.
• Administering the process for quotes for ad-hoc service requests.
• Supporting the Account Management Team in producing Client Monthly/Quarterly reports.
• Performing specific business system tasks including Coupa, raising PO's, receiving PO's, resolving invoice queries, submitting annual leave, sickness & expenses, raising ION for chargeable works, and invoicing.
• Assisting the Help Desk and Managers with ensuring site jobs are closed in a timely manner.
• Raising Planned Preventative Maintenance and Reactive works.
• Liaising with Subcontractors to ensure all reactive and PPM works are closed down in accordance with SLA's.
• Reconciling timesheets with chargeable invoicing and liaising with Payroll and management in dealing with queries.

Qualifications:

• Understanding of FM business or similar environment
• Able to work as part of a team and interact with Client and Suppliers
• Excellent time management skills, able to work to deadlines
• Working knowledge of MS Office including Excel and Outlook
• Experience in using Planon or similar CAFM system
• Experience in using business finance and administration systems such as SAP, Oracle, Coupa
• Previous experience working in a high-end, fast-paced environment
• GCSE's minimum Grade C in English and Maths

Additional Considerations:

• The role emphasizes a commitment to sustainability and safety.
• The role requires strong communication and interpersonal skills.
• The role requires experience with various business systems including SAP, Planon, and Coupa.

Required experience:

Must have Contract Admin experience and above qualification

If you are interested in the role and believe this is something for you please click apply with the CV below.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.