Job Title:
Personal Assistant to Assistant Director
Company Overview: We pride ourselves on fostering a collaborative and supportive work environment where every team member's contribution is valued and recognised. As we continue to grow, we are seeking a highly organised and proactive individual to join our team as a Personal Assistant to the Assistant Director.
Position Overview: As the Personal Assistant to the Assistant Director, you will play a crucial role in supporting the Assistant Director and Director in various administrative tasks and ensuring smooth operations within the department. This is an exciting opportunity for an individual who thrives in a fast-paced environment and enjoys taking on new challenges.
Responsibilities:
- Manage the Assistant Director's calendar and schedule appointments, meetings, and events
- Coordinate travel arrangements, including booking flights, hotels, and transportation
- Prepare and organise documents, presentations, and reports for meetings and presentations
- Handle incoming communications, including emails and phone calls, and respond or redirect as necessary
- Act as a liaison between the Assistant Director and internal/external stakeholders, including clients, partners, and vendors
- Assist in organising and coordinating departmental projects and initiatives
- Conduct research and gather information as requested by the Assistant Director
- Maintain and update departmental records, databases, and filing systems
- Handle confidential and sensitive information with discretion and professionalism
- Perform general administrative tasks, such as photocopying, filing, and expense tracking
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field preferred
- Proven experience as a personal assistant, executive assistant, or similar role
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively
- Strong attention to detail and accuracy
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle multiple tasks simultaneously and work well under pressure
- Discretion and confidentiality in handling sensitive information
- Proactive and self-motivated with a positive attitude
- Ability to adapt to changing priorities and deadlines
How to Apply: If you are interested in this exciting opportunity to join our team as a Personal Assistant to the Assistant Director, please contact Lara Wilson on 0191 211 1382 or email . We look forward to hearing from you!
Randstad Care acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Care is an equal opportunities employer and decisions are made on merits alone.
Did you know that Randstad Care have been awarded a place on the National Clinical Staffing Framework for the NHS? This means we will be able to bring you more opportunities within nursing & midwifery and clinical staffing.
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